Office Manager - Health Clinic

Reporting to the Band Manager, the Health Clinic Office Manager plays a critical role in supporting the day-to-day operations of the community health clinic. This position is responsible for ensuring the smooth functioning of non-clinical services and supervising all non-professional staff including janitorial, homemaking, Medical Office Assistant (MOA), and general support staff. The Office Manager will also coordinate facility maintenance, manage supplies, and provide logistical support for programs and events. This role supports a trauma-informed, culturally safe, and efficient environment for staff and community members accessing services.

Duties and Responsibilities:

- Supervise and support staff
- Provide daily supervision and scheduling of non-professional staff (janitorial, homemaking, MOA, and support staff)
- Facilitate regular team check-ins to address needs, conflicts, or workflow issues
- Manage facilities and supplies
- Maintain and monitor inventory of office, medical, and cleaning supplies
- Place timely orders for essential supplies and equipment
- Coordinate maintenance and repairs with external contractors or Band Operations as needed
- Oversee basic building hygiene, safety, and sanitation in collaboration with janitorial staff
- Coordinate administration and logistics
- Coordinate logistics for community health events, visiting professionals, training sessions, and clinics
- Maintain up-to-date records of supplies, vendor contracts, and service agreements
- Support clinic organization (filing systems, room use schedules, MOA task lists, etc.)
- Ensure that shared spaces are well-maintained and that staff have necessary tools to complete their work
- Support communication and community relations
- Act as the primary point of contact for non-clinical inquiries related to operations
- Support communication between clinical and non-clinical teams to ensure efficient service delivery
- Collaborate with the Health Director and Clinic Leads to implement new operational procedures
- Carry out other related duties as required and requested

Skills & Qualifications:

Required

-  Education or equivalent: Minimum 2 years experience in office management, administrative coordination, or team supervision
- Operations: Excellent organizational and problem-solving skills; ability to work independently and manage multiple priorities
- People, relationships, & communications: Strong interpersonal and communication skills;
- Indigenous experience: Experience working in Indigenous communities or with culturally diverse populations
- Personal attributes: Respectful, collaborative, and accountable; community oriented with a strong sense of responsibility; flexible and adaptive in a fast-changing environment; able to maintain confidentiality and professional boundaries
- Certifications & checks: Clear Criminal Record Check, including the vulnerable sector

Preferred

- Experience in a health care or clinical setting
- Knowledge of inventory systems and basic budgeting
- Familiarity with trauma-informed or culturally safe practices

What We Offer

- An opportunity to work with like-minded people and do meaningful, community-focused work.
- A pay range of $40.00-$55.00 per hour.
- Two weeks’ vacation to start (pro-rated to the term of this role), with additional paid time off over the festive season.
- Flexible work arrangements where applicable.
- Learning and development opportunities.
- Participation in community events and festivities.

To express interest in this role, please send a cover letter and resume to

[email protected] by October 13th , 2025.

Persons of Indigenous ancestry will be given preference per s16(1) CHRA.